Sender Profiles Management

By Alex Mishyn

• 9 articles

Sender Profiles Overview

Sender Profile - is a digital entity to which you connect your LinkedIn and Email accounts, as well as manage the workload and activity of the profile. We recommend reviewing the following guides: [How to connect LinkedIn Account to Grinfi] [How to Connect Email] The section screen consists of a side navigation bar (1) on the left and a main working area (2) with tabs in the center. Side Panel The side panel displays all the Sender Profiles you have created. You can quickly switch between different senders. - The Search field allows you to find the required profile by first and last name. - The Create button creates a new sender profile. You can find information on creating a Sender Profile in the article: [How to Create Sender Profile]. Next to each profile name, you will see colored channel status icons: - A blue LinkedIn icon means LinkedIn has been connected. - An orangeemail icon indicates that an Email channel has been connected. - Gray icons indicate that the channel has not been connected yet. Additionally, green, yellow, and red color markers are displayed on top of the blue and orange icons, signaling the current real-time operating status of each channel. You can find detailed information about the meaning of each marker and what to do in case of errors in the article: [Sender profiles: Statuses Overview & Troubleshooting]. All detailed information about the selected profile is divided into four tabs in the main working area. 1. LinkedIn Tab This tab opens by default and contains a complete set of tools for managing your LinkedIn account, monitoring its security, and configuring activity. General information and management The upper section displays: - The profile's First name and Last name (1) - Current status and time of the last data synchronization (2) - Server Schedule (3) - Configured proxy server address (4) - Manage (5) dropdown menu - Open in Cloud Browser (6) button - allows you to open the LinkedIn profile in a secure cloud environment The following functions are available in the Manage dropdown menu: - Update Schedule: Change the working schedule of the LinkedIn profile. - Update proxy: Change the proxy server. Used if you need to update the IP address through which the system interacts with LinkedIn. - Open via GoLogin: Launch the profile via the GoLogin desktop anti-detect browser. Read the article at the link: [No-Detect Browser Integration - how it helps you work securely]. - Share Gologin: Share access to the session with a GoLogin account. - Stop: Temporarily pause the profile and disconnect it from the server. - Re-sync Withdrawal Queue: Force-update information about the queue of unwithdrawn connection requests on the profile. - Disconnect: Completely disconnect the LinkedIn profile from the platform. LinkedIn profile metrics Below is a dashboard for evaluating the profile's status and activity. It includes the following modules: - Profile health score evaluation (1) - Activity level comparison (2) relative to other Grinfi users - Profile warm-up level (3) - Counters (4) for completed and scheduled tasks - Activity and limit charts (5) Read more about the functionality of this block in the article: [Understanding Profile Insights: Health Score, Stats, and Charts]. Action limit settings In this block, you define how many actions your profile can perform per day (connection requests, messages, InMails, profile views, etc). You can choose one of two strategies: - Smart Limits: The recommended mode. Grinfi's algorithms automatically calculate the maximum safe number of daily actions based on profile data. - Manual Management: Set limits manually in the corresponding fields. Find step-by-step instructions on setting limits in the article: [Smart Limits and Daily Limits settings for the sender profile]. 2. Email Tab This tab is designed for managing email inboxes used for automated campaigns. Choose the appropriate provider and connect your email. The functionality in the connected email management panel allows you to: - Set the email work schedule (1) - Manage email settings (2) - Connect (3) an additional email account - Check the email status (4) (Active/Paused/Error) - View the number of scheduled tasks (5) - View the number of completed tasks for today (6) 3. Auto Tasks Tab This is a log of all actions that the platform has either completed or plans to perform on behalf of your Sender Profile. - Use the date control panel to view previously completed or upcoming scheduled tasks. - For each task, its status, type (e.g., Send Connection Request, Send Email), contact, and automation name are indicated. 🟡 Note: The queue of scheduled tasks is dynamic and constantly updated depending on user actions (e.g., when adding new contacts to an automation or changing the work schedule). Keep in mind that the queue and the number of scheduled tasks may change. 4. Settings Tab This tab contains the general settings for your Sender Profile. - Manage block (1): Allows you to get the internal profile ID, edit profile information (First Name, Last Name, Note-Label), and delete the Sender Profile. - Task assignee (2): Allows you to change the user responsible for the profile. - Custom fields panel (3): Allows you to configure custom variables related to the selected profile. Read the article about custom variables at the link: [Custom Fields Management]

Last updated on Jul 02, 2026

How to Create Sender Profile

Sender Profile - is the core object (entity) within the system to which you connect your LinkedIn profile, Email account, and where you can monitor all automated processes (Auto Tasks) related to these channels. Creating a Sender Profile is the very first step to start working with automation in Grinfi. You can find a detailed overview of this section in the article: [Sender Profiles Overview]. You can find out how to connect your LinkedIn account in the article: [How to connect LinkedIn Account to Grinfi]. You can find out how to connect your email account in the article: [How to connect Email]. Step 1: Go to Profile Creation 1. In the side navigation panel, go to the Sender Profiles section. 2. Click the Create button. Step 2: Fill in the Basic Information In the settings modal window, fill in the following information: - First name (1) and Last name (2): Enter the first and last name for your profile. 🟡 Note: This data can be used as variables in text templates. Make sure to enter the first and last name exactly as they should appear later in your messages and emails. - Tasks assignee (3): Select the user from the list who will be responsible for this profile and its tasks. - Label (4): (Optional) Add a text tag or a note for easy profile identification. This field may be left empty. Step 3: Set up the Server Schedule The Server Schedule block determines the days of the week and time frames during which your profile will be active and performing scheduled actions. 1. Enable or disable the required weekdays using the corresponding toggle switches. 2. For each active day, set the working hours (e.g., from 09:00 to 18:00). You can vary this time for different days to make the activity look more natural. 3. Make sure that the timezone is set correctly (your current timezone is displayed by default). You can find more details about why the server schedule is important, how it helps protect your account, and its operational logic in the article: [Sender Profile Work Schedule]. Step 4: Save the Settings After filling in all fields and configuring the schedule, click the Create button at the bottom of the window. Your new Sender Profile has been successfully created.

Last updated on Jul 02, 2026

Smart Limits and Daily Limits settings for the sender profile

The Auto Tasks & Daily Limits section in your Sender Profile settings allows you to set limits for all types of automated LinkedIn tasks (sending connection requests, messages, InMails, visiting profiles, etc). You can manage limits in two different ways: 1. Manual Management - you manually control and set the limit for each action. 2. Smart Limits - a mode that automatically calculates and sets limits that are as safe as possible for your profile, taking into account health metrics and account warmup levels. 1. Manual Limit Management By default, when connecting a new profile, Grinfi automatically enables the Smart Limits feature. You have the option to disable this feature and take full control over the profile's daily activity. The table displays the following metrics and settings for each task type: - Total Scheduled (1): The total number of tasks of this type currently in the execution queue. - Done today (2): The number of tasks already successfully completed by the profile during the current day. - Daily limit (3): Your daily limit. Once the profile completes the specified number of tasks, actions of this type will be paused until the next day. - Delay between tasks (4): An artificial delay (in minutes) between performing similar tasks. 2.Smart Limits Mode Smart Limits is not just a "warmup" tool, but an intelligent profile security management system. It constantly analyzes the status of your account and dynamically adjusts daily limits to avoid putting the profile at risk. 🟢 Tip: You can learn more about security metrics and indicators in the article: [Understanding Profile Insights: Health Score, Stats, and Charts]. How it works: - Activate the Smart Limits (1) toggle (it will turn blue). - The Daily limit (2) column will become system-controlled (you will no longer be able to change it manually) - the platform now calculates the safe number of tasks for the current day itself. - Set the Target daily limit (3) value. 🟡 Note: The Target daily limit field is optional. It only serves to further restrict the system to the maximum possible number of actions. If you leave it blank, the system will grow toward its calculated safe maximum. Dynamic adjustment of limits The operation of Smart Limits depends on Warmup Level indicators and the overall Account Health. - Increase: If your profile metrics are stable or improving, the system will gradually and safely increase your daily limits. - Decrease: If any of the key health metrics degrade, the algorithm will automatically lower the limits to a level that is safe, given the current drop in metrics.

Last updated on Jul 02, 2026

Sender Profile Work Schedule

The Server Schedule determines the days and hours during which your Sender Profile is active, maintains connections with social networks, and executes tasks. The schedule is set during the Sender Profile creation stage. You can find detailed step-by-step instructions on this process in the article: [How to Create Sender Profile]. Why is Server Schedule Important? The main purpose of setting up a work schedule is to maximize the simulation of a real person's natural behavior. If the server runs 24/7 without breaks, your profile will constantly appear online. For LinkedIn's security algorithms, uninterrupted 24/7 activity is a clear indication of automation usage. Using a work schedule allows you to: - Create natural pauses: During designated "non-working" hours, the server switches your profile to offline status. - Increase profile trust: Clearly regulated activity does not arouse suspicion from LinkedIn's monitoring systems. How to Set Up the Server Schedule During the creation of a Sender Profile, the Server Schedule block will be available in the settings window. 1. Select the required time zone for your server from the list (your current time zone is displayed by default). 2. Enable or disable the required days of the week using the toggle switches. 3. Set the working hours for each active day. You can set different time frames for different days to make the schedule look more natural. 🟡 Note: By default, the schedule of launched automations (campaigns) automatically duplicates the schedule of your Sender Profile. If you set a custom schedule in the automation settings, make sure to check that their working hours overlap. If the overlap between the profile and automation working hours is too short or non-existent, the automation will not have enough time to execute the scheduled tasks. What Happens During Non-Working Hours? When the server is in an off state (according to your schedule), the system operates under the following rules: - Message synchronization: All incoming LinkedIn messages are synchronized into Grinfi exclusively during the profile's working hours. If a contact sends a message during a non-working pause, synchronization will occur only after the working schedule resumes. - Auto Tasks: Any scheduled actions (sending connection requests, messages, likes, etc) are completely paused. - Contact import: Imports that involve the LinkedIn profile are paused and will resume only during working hours. 🟡 Note: CSV file imports are available at any time of day because they do not involve the LinkedIn profile. How to Change the Schedule for an Existing Profile If you need to update the schedule for an already created and connected profile: 1. In the Sender Profiles section, select the corresponding profile. 2. In the upper right corner, click the Manage button and select Update Schedule. 3. Make the necessary changes.

Last updated on Jul 02, 2026

How to connect LinkedIn Account to Grinfi

To enhance your profile security, Grinfi uses a unique connection approach through integration with a cloud-based No-Detect browser. You can find detailed information about this authorization method and how it protects your profile from restrictions in the article: [No-Detect Browser Integration - how it helps you work securely]. Step 1: Create a Sender Profile Before connecting your LinkedIn account, you need to create a workspace for this account - a Sender Profile. You can find detailed instructions on how to fill in all the fields in the article: [How to Create Sender Profile]. Step 2: Set up a Proxy After creating the sender profile, the system will prompt you to choose a proxy server. This is necessary so that Grinfi operates from the same country where the account owner is actually located. You can: - Choose one of the addresses provided by the Grinfi platform (1) - Connect your own proxy server (2). 🟡 Note: The country of the proxy server must be selected exclusively based on the actual permanent residence and physical location of the account owner. The choice of proxy does not depend on the country specified in the LinkedIn profile settings or the geography of the market you are targeting with your campaigns. The main security rule: The proxy IP address must match the location from which the owner usually logs into LinkedIn manually. Step 3: Connect your LinkedIn profile 1. In the connection window, click the Open Cloud Browser button. 2. In the browser window that opens, enter your LinkedIn login and password. 3. Complete the standard authorization process (including entering a security code if LinkedIn requests it). 4. After successfully logging into the account, click the I have logged in button. Connecting a profile without requiring registration in Grinfi If you need to connect the profile of an employee, client, or any other person, you can generate a unique link. By following this link, the account owner can authorize the profile independently, without needing to register in Grinfi or share their login and password with third parties. 1. Click Create a Smart Logic link to generate a unique connection link. 2. Send it to the profile owner. The link is valid for 7 days. 3. After opening the link, the user will see a remote desktop with the LinkedIn login page. 4. They need to enter their login and password, and after successful authorization, click the I have logged in button. Alternative Option: connecting via GoLogin desktop app If there are no available remote desktop (cloud browser) slots at the time of connection, the system will offer a connection directly through the GoLogin application. 1. If you already use GoLogin, specify the email of your GoLogin account, and the system will grant access to the session to this email (1). 2. If you do not have GoLogin, complete a quick registration and download the desktop version of the program (2). 3. Open the GoLogin app on your computer and start the session. Example of a session name transferred by Grinfi to GoLogin: [ID: XXXXX] Name Surname. 4. Complete the standard LinkedIn login. 5. Make sure to close the session afterward (but do not close the GoLogin application itself). 6. Return to Grinfi, confirm that the steps have been completed, and click Check LinkedIn Session. After successfully connecting your profile using any of the available methods, you will see a page containing information about your LinkedIn profile status, statistics, limits, etc. Read more about the Sender Profiles section in the following article: [Sender Profiles Overview].

Last updated on Jul 02, 2026

How to connect Email

Connecting an email account is a necessary step to launch automated email campaigns. 🟡 Note: Please pay attention to the changes in subscription plans from April 28, 2026. Email connection (multichannel feature) is only available for Enrich and Scale plans, as well as for users who purchased their subscription before this date and remain on their legacy plans. To connect your email, go to the Sender Profiles section, select the required profile, and open the Email tab. Here you will see two connection options: Gmail and Custom SMTP. Connecting via Gmail If you are using Google email, select the Gmail option. You will need to create a special App Password to connect to Grinfi. 1. Log into your Google account's security settings and make sure that 2-Step Verification is enabled. (2-Step Verification). 2. Create an App Password (App Password). 3. Return to the connection window in Grinfi. Enter your email address in the Login field. 4. Paste the generated 16-digit password into the App Password field. 5. Click the Connect button. Connecting via Custom SMTP (Other Providers) If you use an email service from any other provider (please note that connecting Outlook emails via SMTP is no longer supported), select the Custom SMTP option. 1. Enter your email address in the Login field and your email password in the Password field. 2. Click Connect. If the system recognizes your provider, the connection will be completed automatically. 3. If the provider is unknown to Grinfi, additional settings will expand. You will need to manually fill in the server details: SMTP Host, SMTP Port, IMAP Host, and IMAP Port. 🟢 Tip: This information can be found in your email provider's settings or by contacting your corporate network administrator. 4. After filling in all the technical fields, click the Connect button. Connected Mailbox Settings After a successful connection, your mailbox will appear in the list under the Email tab. To expand the detailed settings panel, click the three-dot icon (...) next to the connected mailbox and select Settings. In this panel, you can manage your mailing parameters: - Email limits (1): Set a Daily limit for sending emails and the interval between sending emails (Delay between tasks). - Sender settings (2): Specify the sender's name (From name),that the recipient will see. If necessary, add BCC email addresses. - Email signature (3): A section for creating your professional signature. 🟡 Note: The configured signature is not automatically added to your sent emails. It is only a system variable. For the signature to be sent with the email, you must manually add the variable #{{ sender_email_signature }} into the text field of the corresponding Send Email node inside your automation. - Custom Tracking Domain (4): Settings for a custom tracking domain. This is a critical tool that allows the system to record email opens (Open Rate) and link clicks. You can find detailed setup instructions in the following article: [Set up a Custom Tracking Domain].

Last updated on Jul 02, 2026

Understanding Profile Insights: Health Score, Stats, and Charts

The Sender Profile dashboard provides detailed statistics regarding the status of your LinkedIn account, its activity, warmup level, and limit compliance. It is your primary tool for avoiding restrictions and increasing the effectiveness of your campaigns. Below is a breakdown of every module on this page. 1. General Profile Status At the top of the screen, you will find three key indicators of your account's "health" and activity. - Account Health: A comprehensive assessment of your LinkedIn profile's safety. Click View details (1) to open a radar chart. This chart analyzes key metrics that most often trigger restrictions (profile activity, account age, network size, etc). If the indicators are within a safe range, you will see your profile's strengths. If there are risks, the system will highlight which specific metric requires your attention. - Your Daily Connections Limit vs Market (2): An evaluation of your profile's potential. This scale shows how your number of connection requests compares to the Market median and the Top 25% of users with a similar warmup level. 🟡 Note: Activity is compared with accounts of a similar warmup level from other users, not with all Grinfi users. 🟢 Tip: This is your guide for scaling. If your Account Health is high but your activity is lower than the market, you have the potential to increase your daily limits. If your profile exceeds the market average while its "health" is declining, you should reduce activity to avoid triggering restrictions. - Warmup Level: Shows your profile's progress within the warmup system, which consists of 5 levels. Your current status is influenced by two factors: the age of your LinkedIn account and the number of active actions performed via Grinfi over the last month. Click View details (3) to see the detailed level grid and its target metrics. 2. Task Counters Below the top widgets, there are counters for three types of actions: Connection Request, InMail, and Message. - Done today: The number of tasks completed during the current day. - Total scheduled: The total number of planned tasks in the queue. 🟡 How Total scheduled is calculated: This metric shows the number of contacts currently in In progress status directly at the message/request sending node in your automation. Example: If your automation has a "Like post" node before sending a request, the contacts waiting for a like will not appear in the Total scheduled counter for connection requests. They will only appear there once they have completed the previous step. 3. Activity Chart This chart allows you to visually assess the volume of sent requests and compare it with your defined limits. A legend is located above the chart for your convenience: - Connection Requests (🟦 blue bars) - the actual number of requests sent on a specific day. - Daily Limit (⬜ grey bars) - the maximum daily limit you have set in your profile settings. - LinkedIn Limit (🟥 red marker) - a dynamic boundary showing when LinkedIn sent a warning regarding reaching the connection request limit. - Market Median (🟩 green dotted line) - еhe average market activity level for profiles at your warmup level. Using the toggle (1) in the upper right corner of the graph, you can switch the data display from Connection Requests to InMails. 4. Key Metrics Below the activity chart, four main performance indicators for your profile during the selected period are displayed. - LinkedIn Limit Hit: Shows how many times your profile encountered LinkedIn's algorithmic restrictions (received warnings from the social network). - Safety Buffer: The percentage difference between your activity and the market average. - A positive value means you are working more cautiously than other users. - A negative value means you are sending more requests than the market average. This is normal for warmed-up accounts but requires careful monitoring of the profile. - Network Growth: The actual number of accepted requests during the selected time period. - Acceptance Rate: The percentage of contacts who accepted your connection request.

Last updated on Jul 02, 2026

Set up a Custom Tracking Domain

Custom Tracking Domain (CTD) - is your own subdomain used to track email opens, link clicks, and redirects to the unsubscribe page. Preparation for Setup Before you begin: 1. Get access to your domain's DNS control panel. 2. Choose a name for your subdomain. 🟢 Tip: Common subdomain names include: track, email, click, trail, etc. 🟡 Important: Do not use your main domain for tracking. This may cause conflicts with your website's operation. Use only a subdomain. 🟥 DO NOT USE: yourdomain.com 🟩 CAN BE USED: click.yourdomain.com Step 1. Creating a Record in the DNS Panel You need to create a special record that will point your subdomain to Grinfi. Create a CNAME record with the following parameters: - Type (1): CNAME - Name (or Host) (2): your subdomain name - Target (or Value/Content) (3): leadgen.grinfi.io - Proxy Status (4): Disabled (DNS only). 🟡 Note: If you are using Cloudflare, ensure that the Proxy (4) toggle is turned off (grey cloud icon). Otherwise, the domain will fail verification or function incorrectly. Step 2. Adding CTD in Grinfi After creating the DNS record, it must be linked to your email account within the Grinfi interface. 🟡 Note: DNS updates depend on your provider and may take from 15 minutes to 48 hours. Please wait until the changes are applied. - In the Sender Profiles section, select the required profile and switch to the Email → Settings tab. - Go to the Custom Tracking Domain section and enter your full subdomain (1). Click Save (2). 🟡 Note: CTD settings are not applied automatically to the entire profile. You must specify the created subdomain separately for each email account where you want to enable tracking. Setting an Unsubscribe Link (Optional) To give recipients the option to unsubscribe from your emails, you need to add a special variable to your email text. This can be done in two ways: Option 1: Direct link In the automation builder's text editor, click the Insert variables (1) button and select #{{ sender_unsubscribe_link }}. Paste the variable into the desired place in the text. Option 2: Using HTML If you want to hide a long link behind clean text (e.g., the word "Unsubscribe"), use a standard HTML tag: <a href="#{{ sender_unsubscribe_link }}">Unsubscribe</a> You can also freely use any custom HTML code (add styles, colors, turn it into a button, etc). The main rule is to place the #{{ sender_unsubscribe_link }} variable inside the href attribute of your custom tag.

Last updated on Jul 02, 2026

No-Detect Browser Integration - how it helps you work securely

When working with automation, the security of your LinkedIn account is the key priority. Grinfi does not use API requests or Chrome extensions for connection, as these methods are easily tracked by LinkedIn algorithms and can lead to restrictions. Grinfi uses integration with anti-detect solutions: Cloud Browser / GoLogin desktop app. What Is an Anti-Detect Browser? An anti-detect browser is software that simulates the creation of a separate device with a unique digital fingerprint for each working session. It automatically replaces the parameters that websites use to identify users: cookies, cache, device characteristics, etc. Thanks to this, every new session looks like a unique device to security systems. Why Is This Important for Automation? The main advantage of this technology is the capability for safe multi-accounting. When you manage several different profiles, social network algorithms quickly detect logins to different profiles from the same IP address and device, which leads to blocks. An anti-detect browser solves this problem: since platforms see that each account is operating from a unique device, they do not associate the accounts with each other and do not suspect automation activity. Why Is This the Safest Way to Work? Using Cloud Browser or GoLogin provides three critical benefits for security: 1. Manual connection: Authorization in the profile is carried out manually by a real person. You independently enter your login, password, and pass security checks. For LinkedIn, this looks like a regular user login from a new device. 2. Single digital identity (Fingerprint): After connecting the profile, all actions (both the operation of Grinfi automation on servers and your manual work via Cloud Browser / GoLogin) take place within a single session. For LinkedIn, this looks like a single device, with one IP address and the same digital fingerprint. The network does not see suspicious parallel logins from different locations. 3. Safe access sharing (Share Session): You can safely share access to the session with your colleagues or contractors. They do not even need to have an account in Grinfi. It is enough to install the GoLogin application and get access via their email. When they work in the GoLogin session from their device, LinkedIn will still perceive it as working from that very same "single device". 🟢 Tip: An additional layer of security. Some websites use LinkedIn Tag Manager (e.g., canva.com or notion.so). Go to these websites via Cloud Browser or GoLogin and allow them to collect cookies. Your actions in the browser will stop looking "isolated" - for LinkedIn, this is an additional signal that the session is managed by a real person. What Is the Difference Between Cloud Browser and GoLogin? Technically, the Cloud Browser in Grinfi is the same GoLogin, but opened on a remote server and accessible directly from the platform's interface. However, their use cases differ: Cloud Browser - Where it is located: Built into the Grinfi interface. - Best use cases: Quick initial profile connection and one-time actions (e.g., quickly replying to a single message). - Features: Since it is a remote desktop, you may experience slight delays during usage (cursor movement delay, text input delay, lower image quality). Less convenient for long-term daily work. GoLogin (Desktop app) - Where it is located: A separate desktop application installed on your computer. - Best use cases: Continuous daily work with the profile, handling a large volume of messages, publishing content, and sharing access with colleagues (Share Session). - Features: Works as quickly and smoothly as possible, without any delays or loss of image quality, just like a regular browser on your PC. You can always choose the tool that best fits your current tasks, while maintaining the security of your LinkedIn account.

Last updated on Jul 02, 2026